Plan & Prioritize

You worked too many hours this week and feel you didn’t get the most important things done or much done at all. You might have blamed this on your immediate supervisor, your employees, your clients, or your organization’s culture. Let’s break this down though and see if there is something you can do about it by applying the principle of “Plan & Prioritize”.
Consider asking yourself the following questions:
  1. Did you start your week with a plan that prioritized the things to be accomplished, putting those with the greatest return on the investment of your time at the top of your list?
  2. Did you share these priorities with your superiors, staff, and/or clients (as applicable) and reevaluate based on their feedback?
  3. Did you consider tackling the priority tasks earlier in the day and week, before new tasks surfaced?
  4. Did you then block time in advance on your calendar for the top priority activities?
  5. Did you clarify with staff and colleagues that these blocked times would mean you’d be unavailable for interruptions? Did you determine to not check email or answer phone calls during this blocked time?
  6. Did you delegate authority to someone to handle emergencies that may arise during your blocked timeframes?
  7. Did you willingly delegate activities that can be done by administrative assistants or your staff?
  8. Did you push back on a peer or employee who tried to transfer an activity to you because they didn’t feel confident enough to complete it?
  9. Did you help clarify priorities for your staff and/or team at the beginning of the week and establish a means for follow-up?
All you have to do is work at turning one of the above answers into a “yes” for a few weeks and you will begin to see a difference. If you turn many into a “yes” then you are guaranteed to succeed over time at getting the most important things accomplished. Share these ideas with others and let us know how it goes by commenting below. Also, feel free to share your own insights and lessons learned from applying the principle of Plan & Prioritize.
February 12, 2012 Posted by: 2 Comments - Permalink
2 Responses to Plan & Prioritize
  1. lokipro says:

    Great post!

  2. dlynnsor says:

    Short, useful, to-the-point suggestions I can use; thanks!

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